TQL

About the role:

As an Administrative Assistant at TQL, you will directly support a senior leader, ensuring their day-to-day operations run efficiently and effectively. This role requires a highly organized, proactive professional who can anticipate needs, manage competing priorities, and operate with a high level of discretion. You’ll play a key role in keeping business initiatives moving forward by managing schedules, coordinating communication, supporting administrative and operational needs in a fast-paced environment.

What’s in it for you:

• Competitive compensation and bonus opportunity 
• Work for a rapidly growing, multi-billion-dollar company
• Comprehensive benefits package:
  • Health, dental and vision coverage
  • 401(k) with company match
  • Employee perks including discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 900+ lifetime workplace award wins

What you’ll do:

• Manage a complex, fast-moving calendar, including scheduling meetings, while helping prioritize requests and protect leader focus time
• Coordinate meetings, ensuring all logistics, agendas are prepared in advance
• Prepare, edit and format correspondence, presentations, with a high level of accuracy and professionalism
• Track priorities, deadlines, follow-ups, and next steps to ensure key deliverables are executed on time
• Support ongoing projects and initiatives by coordinating with cross-functional teams and helping connect the right stakeholders, resources and information
• Provide flexible support across multiple leaders or departments during peak periods, coverage gaps or shifting business priorities.
• Maintain organized systems for files, documents and communications
• Handle sensitive and confidential information with professionalism, discretion and sound judgment
• Provide occasional logistical support related to scheduling and coordination outside of standard business activities

Who we’re looking for:

• 1+ year of administrative, office support or supporting multiple stakeholders
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• Highly organized with the ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and a proactive, solutions-oriented mindset
• Ability to anticipate needs, adapt quickly to changing priorities and make sound decisions with limited direction
• High attention to detail with strong proofreading capabilities
• Demonstrated professionalism, discretion and sound judgment
• Ability to build trust with leaders and teams quickly

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.